Purchasing and Material Control Manager

• Participate in the development of a coherent and efficient supply structure, propose changes when necessary, and contribute to its evolution over time.

• Analyze the needs of different production machines and place purchase orders with suppliers according to established requirements.

• Ensure clear and effective two-way communication with internal and external customers to identify issues and needs.

• Monitor orders and propose alternative solutions in case of deviations from the original plan.

• Ensure compliance with specifications and commercial agreements with suppliers.

• Prepare and submit requests for new materials.

• Create and follow up on “pick-up” requests with logistics.

• Update prices, supplier files, contacts, and related data in the MRP (AS400) and other tracking tools. This includes creating tracking tools and implementing systems to improve processes.

• Monitor raw material inventories and adjust minimum and maximum levels as needed.

• Maintain accurate inventory control through precise data entry, adjustments, and analysis.

• Build and maintain strong business relationships with internal and external customers (including suppliers).

• Develop expertise in inventory management and maintain in-depth knowledge of stock ranges.

• Conduct annual supplier evaluations (audits).

• Perform all administrative tasks during the absence of the Administrative Assistant, including:

  • Greeting customers and truck drivers.

  • Answering calls, managing messages, transferring calls, and coordinating pick-up schedules.

  • Scheduling appointments.

  • Coordinating daily orders.

  • Organizing and archiving documents and accounting records.

  • Managing the shipping label printer and the printing/distribution of shipping labels.

  • Directing trucks waiting in line for loading or shipping.

  • Verifying that outbound staged materials match the correct sub-reference/code.

  • Performing cycle counts of inventory items.

• Coordinate the work of the Administrative Assistant, oversee performance assessments, and provide support for various tasks.

• Plan and supervise workloads.

• Establish and monitor Key Process Indicators (KPIs) related to raw materials and finished goods.

• Perform any other related tasks as required.

Education :

• DEC or bachelor’s degree in business administration, supply chain and logistics, GOP, or a related field.

• 3 to 6 years of experience in procurement, including 1 to 3 years in an industrial environment.

Knowledge and Competencies :

• Excellent written and spoken English; French is considered an asset.

• Knowledge of supply management tools (Master Plan, Min-Max, BO, etc.).

• Proficiency with Microsoft Office tools, particularly Excel.

• Knowledge of and ability to learn IT tools such as ERP, MRP, and WMS.

Skills and Abilities :

• Strong judgment, analytical thinking, and synthesis skills.

• Excellent communication and diplomacy skills.

• Rigor, attention to detail, and strong organizational skills.

• Ability to work under pressure and meet tight deadlines.

• Strong problem-solving skills with a focus on root causes.

• Negotiation skills.

• Strong ability to work collaboratively in a team environment.

• Commitment to maintaining confidentiality in the workplace.

WORKING CONDITIONS

• Standard schedule: 40 hours per week. Participation in certain activities with suppliers may occasionally occur in the evenings, on weekends, or on holidays.

• Occasional travel within Canada and the United States. Visits to Soprema facilities and suppliers across North America (a valid passport is required).